September Meeting Minutes 2026
Date: September 14, 2026
Meeting Called to Order: 7:01 PM
Meeting Adjourned: 8:35 PM
Attendance
Christopher Stabb – President
Tyler Nuss – Vice President
Rachel Nuss – Player Director
Jen Gettle – Treasurer
Brittany Bobbitt – Secretary
Heather Meyer – Fundraiser Coordinator
Ashley Stabb – Parent/Coach
Cody Bobbitt – Parent/Coach
Approval of Previous Meeting Minutes
The previous meeting minutes were reviewed and approved.
Approved by: Tyler Nuss and Brittany Bobbitt
Treasurer's Report
Current Account Balances:
Fulton: $5,240.00
Truist: $12,780.08
Recent Purchase:
Purses for Bingo: $558.79
Treasurer Jen Gettle discussed the possibility of applying for a club credit card that would be paid in full monthly. A club credit card could allow the organization to earn rewards, improve purchase tracking, and consolidate expenses through one account.
The board also discussed establishing online banking access to make account management and financial oversight easier.
Approved: Christopher Stabb and Brittany Bobbitt approved moving forward with applying for a club credit card.
Fall/Winter Training
Dates: November 8, 2026 – February 28, 2027
Location: Conrad Weiser Middle School – Gym B
Time: 2:30 PM – 4:30 PM
A request has been submitted to use Gym B. The proposed schedule will divide the available time by gender:
Girls: 2:30 PM – 3:30 PM
Boys: 3:30 PM – 4:30 PM
Apparel Store
The Lax.com apparel store will remain open year-round. The board approved the apparel design and agreed to move forward with opening the store.
A separate fundraiser apparel store will be opened during the January–February timeframe so orders can be completed and received before the upcoming spring season.
AED Grant & CPR/AED Training
Ashley Stabb has coordinated with an individual who has agreed to provide CPR/AED training for the club's coaches. The training is expected to take approximately four hours.
Ashley would also like to pursue a grant to purchase an AED for the club. Before applying for the grant, the club will need to obtain its 501(c)(3) documentation.
Box Lacrosse Plans
There is a possibility that box lacrosse will not be available this year due to Body Zone being sold to new ownership.
The league is exploring alternative options, including the possibility of offering Sixes lacrosse.
A league meeting is scheduled for Thursday, September 17, to discuss the available options and determine how the upcoming season may proceed.
Shed Updates
The club will contact the high school grounds crew to determine whether permission can be obtained to place a storage shed at the high school.
The club's current shed is located at West Elementary. The board agreed that relocating the shed to the high school would provide a more centralized and convenient location for accessing equipment during practices.
Once approval is received, the club will obtain a quote from Myerstown Shed.
Proposed Shed Size: Approximately 12' × 24'
College Lacrosse Trips
The club will create a Google Drive poll to gauge interest among families in organizing a club trip to attend college lacrosse games.
Possible options discussed included:
Alvernia University – Local option
Penn State – Potential larger club trip
Coaches for the 2027 Season
Girls Program
Coaches for grades 3–8 have been secured. Additional volunteers who would like to assist with the teams are welcome.
Boys Program
Coaches for grades 3–6 have been secured.
Coaches are still needed for:
K–2
Grades 7–8
Practice Planning & Equipment Needs
The board discussed purchasing Lacrosse Drive for the club. The program offers group options that would provide all coaches with access to practice-planning tools, drills, and other coaching resources through an app.
The club also needs to purchase additional boys' lacrosse sticks for new players. The board will meet with Joel at Soccer Post Lancaster to discuss pricing and available options.
The board also discussed purchasing two additional full-size lacrosse goals for potential Playdays during the upcoming season.
Player Health & Wellness
The board discussed adding a section to the player registration form where parents or guardians can provide information regarding:
Player allergies
Medications
Medications that may need to be administered when necessary
This information would help coaches and club leadership better respond to player health needs during practices, games, and club activities.
Upcoming Events
Womelsdorf Craft Show
October 10, 2026
10:00 AM – 3:00 PM
Womelsdorf Fire Company on Front Street
Womelsdorf Trunk or Treat
October 17, 2026
East Elementary Trunk or Treat
October 25, 2026
Jack Frost Parade
November 1, 2026
Sign-up deadline: October 10, 2026
Open Discussion
Club Insurance
The club needs to purchase insurance again to provide appropriate coverage for the organization and its board members.
Board Turnover Binder
The board discussed creating a Turnover Binder for the club. The purpose of the binder will be to document the responsibilities, procedures, and important information associated with each board and club position.
The goal is to make transitions easier when a new person takes over a position and ensure that important organizational knowledge is not lost.
The binder will include:
Important club dates
Responsibilities for each board/club position
Important procedures and organizational information
Account and resource information, where appropriate
Other information necessary to successfully transition into each position
Approved: Tyler Nuss and Brittany Bobbitt approved the purchase of a binder and dividers.
Adjournment
With no further business to discuss, the meeting was adjourned at 8:35 PM.
